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Camp FAQ

Buddies

A camper may request one “buddy” per session. Both buddies must register for the same camp, program and session, and must list each other's name on the registration forms. The camp director has final say on camp placement.

Early Bird Discount

Each camper who registers for a 2016 Summer Camp program and enters the promo code EB2016 before March 18, 2016, will receive $25 off her total summer camp fee.  This discount is for one full week or more of summer camp programs only and does not include: April Vacation Camp, Mini-Camps, Sampler programs, Day Camp Assistant, CIT II, PAL, Family or Troop Camping, or other council programs.  The promo code must be entered during the registration process. This offer expires on March 18, 2016, at 11:59 PM.

Camp Living

Campers are placed in groups of 5 to 30 girls, with 2 to 5 staff per group. At resident camp girls stay either in cabins (6-12 girls), yurts (6 girls), tent-a-los (5 girls) or platform tents (4-6 girls). All cabins, tents and yurts are supplied with cots/beds and mattresses. The program, number of girls, and the camper’s age determine the living arrangements. Each unit has shelter for rainy day activities, bathroom facilities and storage.

Resident camp packing list.

Meals

Meals and snacks are provided at resident camp. Please do not send food with or to resident campers. Day campers should bring a non-perishable lunch, snack, drink and water bottle each day to camp.

Special Needs Campers

Girl Scouts of Eastern Massachusetts makes every attempt to offer summer camp opportunities to all girls. If you have a camper with special needs, please call 617-350-8335 to discuss how we can make your camper's experience one that is exciting, appropriate and fulfilling. The information that you share with us about your camper will be held confidential, shared only as HIPAA allows, and in accordance with your wishes.

Horseback Riding Programs

The horseback riding program allows campers to develop riding skills and learn about equine care and barn management. All girls registered for the riding program must bring long pants or jeans. If your daughter has a Pony Club-approved riding helmet with chin strap or one-inch heel boots, she may bring them to camp. If not, camp will provide an approved riding helmet and boots. For safety purposes, all girls will be skill tested and the riding director will place girls in programs/lessons that reflect their skill level.

Inclement Weather

Horseback riding and water activities may be cancelled when weather conditions are unsuitable. Alternative activities will be provided. Refunds are not given when activities are cancelled due to weather conditions.

Staff

Our camp staff are selected for their interest and ability to work with young people, to teach and share skills, willingness to be part of a team, and commitment to the values of honesty, respect, caring and responsibility. All staff are at least 18 years of age or are high school graduates. Criminal background and sexual offender checks (C.O.R.I. and S.O.R.I.) are conducted on all camp staff. To comply with the Massachusetts Department of Public Health and to be licensed by the local board of health, we inform you that you have the right to request proof of background checks, camp health care policies, discipline policies, as well as policies for filing grievances.

All staff attend pre-camp orientation where they learn or review camping skills, risk management and safety procedures, Girl Scout program, human relations, and communication skills. Many of the staff return each year and travel from all around the world to join us.

For an application to work at camp, please visit our employment page.

Camp Transportation

Transportation is included in the cost of day camp. Bus stop location details are included in the camp brochure and in your camp confirmation packet. Bus service to resident camps will run from Boston, Braintree and Woburn for $50 each way. Cancellation of bus registration by parents must be given seven days prior to the pickup date to receive a refund of bus fees. Buses may be cancelled by GSEM due to insufficient enrollment.

Weapons, Drugs and Smoking Policy

Campers and staff are not permitted to bring drugs, alcohol, pets, tobacco products, or weapons of any kind (e.g., Swiss army knives, scissors, etc.) to camp. Prescription medication should arrive in its original container with the camper's name and be turned over to the bus monitor or health supervisor upon arrival at camp.

Program Cancellation

All programs have a minimum number of campers required by camp or a program provider. A program may be cancelled or changed by GSEM or provider if the minimum number required is not reached. If a program is cancelled for lack of registrations, every effort will be made to place each girl in a similar program. Camp sessions will be held regardless of weather, but programs may be modified in extreme weather conditions.

Cancellation/Refund

Deposits are non-refundable and non-transferable. Written cancellation notices and requests for refunds of any fees paid over the deposit amount must be received at least four weeks prior to the beginning of the camp session. No refunds will be issued if you register less than four weeks before camp starts, or for a camper arriving late, leaving early or attending only part of a session regardless of the reason. To request a refund please call 617-350-8335.

Safety and Compliance

Our primary concern is the safety and well-being of every camper. Our camps follow all safety and risk management guidelines set by Girl Scouts of the USA, the local, state and federal boards of health, and the American Camp Association, a national camp organization that sets high standards for both the health and safety of campers and staff, and the delivery of quality programs. All camps in Massachusetts must comply with regulations of the Massachusetts Department of Public Health (105 CMR 430.000). New Hampshire camps are in compliance with the New Hampshire Department of Environmental Services Rules (Part Env-WS 1120.00). In addition, the board of health in the town in which the camp is located licenses each camp.

As required by MA DPH 430:190 (C) and (D), these camps must comply with regulations of the Massachusetts Department of Public Health and be licensed by the local board of health. Parents may request copies of background checks, health care and discipline policies, as well as procedures for filing grievances.

American Camp Association (ACA) accreditation means that the camp you are considering for your child cares enough to undergo a thorough annual review of its operation—more than 250 standards from staff qualifications and training to emergency management. ACA collaborates with experts from the American Academy of Pediatrics, the American Red Cross and other youth service agencies to assure that current practices reflect the most up-to-date, research-based standards in camp operation. All our camps are ACA certified. A health care supervisor staffs the camp health center and a local physician is on call.

Health Forms

All campers are required to have a physical examination within 12 months prior to arriving at camp. All health exam forms must be completed and signed by a physician each year (including inoculation update) and submitted no later than May 1, 2016. In addition, the immunization record for each child must include the following vaccines: Hepatitis B for all children born after December 31, 1992 (3 doses are required); Diphtheria, Tetanus Toxoids and Pertussis (at least 4 doses); MMR (2 doses or proof of laboratory evidence of immunity) and Polio (3 to 4 doses depending on the type). The Camper Health History form is available to fill out online. If a camper will attend more than one Girl Scout camp this summer, please list all camp names and sessions on the health form. Make an appointment with your family doctor for a physical or to obtain copies of current immunization and exam records early.

No child may attend camp without submitting a health form.

Health Care Consultant

The health care consultant (HCC) is a licensed physician. The HCC assists in the development of the camp's health care policy; develops and signs written orders for the health care supervisor; and is available for consultation at all times. The health care consultant is not present at camp.

Health Care Supervisor

The health care supervisor (HCS) is, by regulation, present at the camp at all times and has, at a minimum, first aid and CPR certification. The health care consultant authorizes the HCS to be in charge of health matters at camp on a day-to-day basis and to dispense medications.

Medications

State regulations cover the storage and dispensing of medications. All medication must come to camp in the original containers and be stored by the health care supervisor in locked compartments in the camp health center. Exceptions to storage by the HCS are authorized for medications for treatment of allergies and asthma. Questions about these medications should be raised with the camp prior to the child’s arrival. To ensure a smooth transition, we recommend that your child continue the medications she needs during the school year at summer camp. If prescription medications are brought to camp, the container must have a pharmacy label showing the prescription number, patient’s name, date filled, physician’s name, name of medication and directions for use. Any camper coming to camp with a prescription Epi-pen® or inhaler must bring two of either, one for the infirmary and one for the unit. The HCS dispenses medication according to the directions. If a camper refuses to take prescribed medications, this refusal is documented in the health log and the parent/guardian is notified. If your camper is taking the bus to camp, all medications must be placed in a Ziploc bag labeled with the camper's name and address and handed directly to the bus monitor by parent/guardian.

Complete health care policy for council camps is available to a parent or guardian upon request to Girl Scouts of Eastern Massachusetts, 95 Berkeley St., Suite 404, Boston, MA 02116

Care of Mildly Ill Campers

Staff is responsible for reporting any signs of illness to the health care supervisor (HCS), who assesses each situation. The HCS may administer over-the-counter medications she believes are warranted if they are authorized by the parent/guardian. If the HCS determines the child should be sent home or seen by the health care consultant, she informs the camp director and arrangements are made. In both situations, the parent/guardian is contacted as soon as possible.

Care of Campers who have an Illness/Accident at Camp

Parents/guardians will be notified as soon as possible should a camper be taken to the doctor's office/hospital for an injury or health condition and if medication has been prescribed by the camp's health care consultant. The HCS or camp director will notify parents/guardians of any persistent conditions or ailments. Parents/guardians should notify their doctor and health care provider of any health condition or accident/injury occurring at camp for follow-up visits and billing purposes.

MA Department of Public Health

At the request of the Department of Public Health we have included a fact sheet on Meningococcal disease on our camp registration website. Girls attending day or resident camps are not considered to be at an increased risk. Also, in an effort to increase awareness of Lyme disease, the Department of Public Health asks all parents to conduct daily "tick checks" to prevent infection. Remember: not all ticks carry Lyme disease. For more information, please visit this site and read the Public Health Factsheets.

Health care at council camps is administered under regulations established by the Massachusetts Department of Public Health (105 CMR 430) or the New Hampshire Department of Environmental Services.

Financial Aid

Financial assistance is available to girls living in one of Girl Scouts of Eastern Massachusetts’ communities, who, without this assistance, could not attend a Girl Scout day or resident camp. Campers can apply for assistance for only a portion of ONE SESSION of a day or resident camp so that we may meet the needs of as many girls as possible.  All information will be kept confidential.

To apply:

  • Complete a camp registration form and financial aid application.  Every question on the financial aid application must be answered.
  • Mail completed forms and the $50 deposit in an envelope marked “Summer Camp Confidential – F/A Request” to: Girl Scouts of Eastern Massachusetts, 95 Berkeley Street, Suite 404, Boston, MA 02116
    or
  • Register at hercamp.org, pay the $50 deposit, then submit the financial aid application via mail, fax to the GSEM office at 617-350-5246, or fax to your CampInTouch account at 617-334-7977.
  • If the camper is not currently a Girl Scout, include the $25 membership fee with your camp deposit.
  • Proof of income may be requested when the committee reviews your application.
  • If financial assistance is not accepted and you withdraw your application, your deposit will be refunded.